Outfit Management Services

Let us manage your chart folios for you with our Outfit Management Service. The highest quality of correction and delivery is guaranteed.

Pioneered by Kelvin Hughes, the Outfit Management Service is the cornerstone of our partnership approach to navigational data management. It removes the burden and risk of keeping your vessel up to date and compliant with international regulations.

Why take OMS?

• Assists in ISM compliance procedures: Each ship receives a certificate to show that supply and maintenance for navigational and technical/legal information is monitored on the ship?s behalf, and supplied according to contract.
• Reduction in office/ship workload: In monitoring amendments, updates and new editions. Ships use charts and books from several suppliers, which need constant monitoring to ensure that they are available and that supply can be made in a cost effective manner to all ships in a fleet. Kelvin Hughes can do this on your behalf, thus reducing workload in your office or on board.
• Peace of mind: That all necessary items are monitored on your behalf. Allowing you and your Captains to focus on the business of running your ships
• Flexible to your company's needs: From full management of world-wide charts and publications, to limited areas or limited books, we can tailor the most cost effective option for your preferred way of operation.
• Multiple delivery options: You select whether we deliver to a central office, or directly to each ship. You select the frequency of supply. We also offer a variety of freight packages, including courier, airfreight, road freight, local delivery (for customers near to one of our depots).

Access to Innovative services

• NDMS®
• Loose Leaf
• regs4ships®

How Does OMS Work?

• We agree with you which charts and publications should form the controlled list
• We agree with you which updates the ship requires
• We agree the delivery frequency (usually monthly for new editions, and weekly for updates) and address
• We confirm the current status of what is on board the ship
• We supply the ship with a copy of the controlled list, including latest edition dates and past correction history, along with a certificate showing which navigational items are being monitored and managed by us on your behalf.
• We supply any new items according to our agreement.

The main features are:

• Proven system, since 1950, serving some 3000 vessels
• Built on unrivalled expertise
• Broadest product range
• Seamless integration of paper and digital products
• Fully tailored to match your requirements
• Dedicated account manager takes responsibility for your needs
• Advice on appropriate products for your requirements

Additional service options

Ship Audits
Qualified Kelvin Hughes personnel visit your ship to verify that the chart outfit is current, and that it is complete and appropriate for the ship's current trading pattern.

Chart Correction
Managed by our chart correction team, KelvinHughes offers a storage and correction service for your charts.

Emergency line
Shipping is a 24-hour business. Kelvin Hughes' trained staff are available 24 hours a day, 365 days per year, for emergency dispatch of both paper charts and electronic chart permits.

Training
We offer training in chart correcting, use of electronic charts and outfit maintenance.

Seamless Integration of Electronic Charts and Publications
Our dedicated team of digital products experts within the OMS group are on hand to assist with your migration from paper to electronic navigation.

They will advise on the most appropriate products, with options that include charts and publications from official, Hydrographic Office released data, to private data suppliers, according to your requirements.

Once the electronic folios have been agreed, our team ensure that updated permits and charts reach the ship in a timely manner, and undertake regular coverage reviews as availability of new electronic charts, in particular, changes on a weekly basis.

Contact with the ship and permit management is usually handled by email, and the renewal of your licence subscription is managed to ensure uninterrupted service and value for money.

Whether you are committed to converting your ship to paperless navigation, or simply wish to take advantage of the benefits of electronic products, Kelvin Hughes are able to assist.

We are agents and distributors for all major electronic charts and publications commercially available.